The Rules and Constitution of Aylesbury Athletic Football Club
1. The Club shall be called AYLESBURY ATHLETIC FOOTBALL CLUB (Hereinafter referred to as "The Club") and shall have the object of introducing and promoting the game of football amongst young people from the Aylesbury and District area.
2. The club shall encourage its members to enjoy the game of football by providing facilities, tuition and opportunities to individuals to improve their personal skills and advance within the sport. At all times The Club shall stress the requirements of fairness, adherence to rules and to the rulings of Officials.
3. Membership of The Club shall entitle the member to take part in training and competitive matches as organised by various associations affiliated to the Football Association. (Young players under the age of 10 yrs old will only be permitted to play in a ‘non-competitive’ format as laid down in guidelines set by the Football Association). Membership shall be open to young persons in the age range 5 years to 18 years.
4. Membership shall be by the payment of a signing on fee and completion of a club membership form, countersigned by a parent or guardian. The signing on fee shall be determined at Annual General Meetings, but presently stands at £15.00 per annum. The Management Committee shall have the power to terminate an individual's membership at any time at their discretion on the grounds of unacceptable behaviour.
5. The playing members of the Club will be grouped in age sections which will follow the rules of the league to which that section are affiliated. Each section will have a Team Manager who will be appointed by the Management Committee.
6. Team Managers and potential team managers will be requested to complete the necessary forms to allow a check on the police National Record Computer before undertaking that role within the Club and shall be over the age of 18.
7. The Management of The Club shall be by a Management Committee of not less than four club officials who shall be subject to re-election on an annual basis at the Annual General Meeting of The Club. The Officers of the Committee shall be the Chairman, Vice Chairman, Treasurer and General Secretary.
8. The Committee shall appoint a sub-committee as they may consider necessary
and may delegate all, or any of their powers to that committee. The decisions of
all sub-committees shall be reported to the management committee for
ratification before they are adopted by the Club.
9. The Club shall hold an Annual General Meeting once per calendar year . The meeting is to be held not later than 30th June in each year. At this meeting the following business will be transacted ;-
The minutes of the previous AGM will be confirmed and any matters arising dealt with.
Presentation of Annual Reports from the outgoing committee.
Presentation and adoption of balance sheet and Audited accounts.
Election of Officers, Committee members and auditors for the following year.
All voting shall be by a show of hands, unless a ballot is demanded by at least 1/3 of the delegates present, or if the Chairman so decides.
10. The AGM shall be called by the General Secretary, giving at least 28 days notice to all members. A copy of the duly audited Balance Sheet and Agenda shall be forwarded to each committee member at least 14 days prior to the meeting.
11. Special General Meetings may be called at any time should matters of sufficient gravity need to be discussed. A Special General Meeting may be called by a resolution of at least 50% of the committee.
12. For AGM’s and SGM’s, the General Secretary must receive in writing at least 14 days before the meeting, any nominations for Officers and Committee members, or proposals for amendments to this Constitution.
13. The committee shall meet as and when deemed necessary at a time and place notified in good time by the Secretary. Any issue requiring resolution will be decided upon by a vote of those present. Each age group is entitled to one vote only. The Officers of the Committee will be entitled to vote, but only if they have no connection to one of the age sections. If a deciding vote is required, the Chairman will have the casting vote.
14. The Committee shall have the right to refuse Club Membership to any applicant without assigning public reason thereto.
15. The Committee shall have the right to discipline members who contravene the rules of the club, who bring the game of football into dispute by willful disobedience of its rules or by failing to obey the lawful instructions of its Officials. Said discipline may involve the levying of fines, the temporary suspension of membership , or expulsion from The Club for persistent of major offences.
16. The club shall be associated to the Berkshire and Buckinghamshire Football Association, and also to any other associations, leagues or organisations which may be seen to be relevant from time to time by the Committee,
17. Each age section shall be deemed to have given its assent to the foregoing rules and agrees to abide by these rules and any decision of the Management committee.
18. The Committee reserves the right to introduce supplementary rules, which shall be by their nature not inconsistent with these rules, in order to cater fro unusual or unforeseen circumstances, which may from time to time arise and require dealing with.
19. Alterations shall only be made to these rules at the A.G.M. or at a Special General Meeting specially convened for the purpose and called in accordance with Rule 11.
The Policy of AYLESBURY ATHLETIC FOOTBALL CLUB
All managers shall hold a copy of the Rules and Constitution of Aylesbury Athletic Football Club.
All managers are deemed to have agreed to abide by those rules and any decision reached by the committee of the Club. Any question on the content of the Rules and Constitution must be made to the General Secretary of the Club without delay.
The general policy of The Club is to encourage all of our playing members to enjoy the game of football by offering the facility to train and play the game within a structured framework. Members under the age of 10 years (as at 31st August in the relevant season) will play small-sided games. These games allow the players more touches of the ball, let them have more fun while improving their skills, and is the format recommended by the Football Association. The competition entered shall be chosen by the Team Manager and ratified by the Management committee.
The older age groups will play competitive football in a league chosen by the Team Manager and ratified by the Management committee.
Managers will organise their training in a structured say to enable the general policy of the Club to be achieved. Managers / Coaches shall arrive in good time for training, at least ten minutes before training is due to commence and before players arrive. It is the duty of the manager to appoint another responsible adult to be in attendance should he be detained. Parents should be encouraged to hand the players over to the Manager at the start of training, and not just drop them off at a car park
Managers should give parents reasonable notice of forthcoming fixtures, and also of ‘free’ weeks. The Manager needs to form a partnership with the player’s parents. We need their help in our role as much as possible. Therefore COMMUNICATION is vital at all times with parents.
Parents should be encouraged to come to games to support the TEAM. They should offer encouragement to the players and applaud good play by both teams. It is not ‘win at all costs’.
It is the policy of the Club that wherever possible all matches should be officiated by a qualified referee. Managers must be seen to accept all decisions of the referee without question, and to encourage all parents, supporters and players to do the same.
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FINANCIAL MATTERS
All managers are required to pay monies collected in the form of match subscriptions to the treasurer on a regular basis. This must cover the cost to the club of the hire of pitches and training facilities if used. Receipts for any expenditure must be submitted where applicable.
All players who register with The Club should pay an annual signing on fee. Currently this stands at £15.00 per annum, but is subject to an annual review at the A.G.M.
Players are required to pay match subscriptions – the figure must cover the expenditure of the team – currently this stands at £2.00 per player , but may be adjusted at the discretion of the team manager.
Training subs may be charged when the team incurs costs for the hire of halls, artificial pitch etc.
Examples of appropriate expenditure by a team manager would include Referee expenses, first-aid supplies and half-time refreshments.
Any expenditure over £20.00 must be authorised by the Treasurer or Secretary before any commitment is made.
Sponsorship offered by parents / local companies etc. is obviously warmly welcomed, but the committee must be kept informed at all times. Club colours AND design must be strictly adhered to. Kits are generally handed down at the end of each season to the next age group, but the kit situation will be reviewed at each A.G.M. All kit , however funded, remains the property of Aylesbury Athletic Football Club.
It is the policy of the Club that fund – raising discos / social evenings should include all age groups to maintain "Club identity". Any funds raised will be for the benefit of all players within the club. Individual team fund raising for kit / equipment / social activities is permitted, but the management should be kept informed.
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CAUTIONS
It is a policy of the Club that players / parents shall pay fines for Red and/or Yellow cards received UNLESS in the opinion of the team manager the card received was a harsh decision - or one that was seemingly unjustified. If a parent refuses to pay any such fine, the fine will be paid by the club and that players' membership shall be suspended. It should be noted that a player cannot join another club until all financial commitments to AAFC are met .
